Huddle

Huddle

Team meetings made more productive

Team meetings made easier

Overview

Self-tracking is a way for people to collect information about their behavior, reflect on the data collected, and identify areas of improvement to drive personal growth. Based on this concept of self-reflection, we designed a productivity tool for teams that helps them keep track of their meetings and allows users to reflect on their own and the teams’ productivity levels through data-driven visualizations.
 

Role
UX Designer

Team
Jaina, Biswaksen, Pavithra, Kinjal

Duration
8 weeks

The Goal

Our objective was to create a reflection tool that utilizes social tracking to drive behavior change.  We decided to focus on team meetings and wanted to understand the factors that affect team productivity. 

While there are various tools available that aim to improve team productivity, the tracking parameters that the tools record are restricted. These tools primarily focus on high-level parameters such as goals set by groups or time spent in meetings. We wanted to understand the tertiary factors that affect team meetings and design a tool that helps teams collect this data and better strategize for future meetings. 

While there are various tools available that aim to improve team productivity, the tracking parameters that the tools record are restricted. These tools primarily focus on high-level parameters such as goals set by groups or time spent in meetings. We wanted to understand the tertiary factors that affect team meetings and design a tool that helps teams collect this data and better strategize for future meetings. 

The Process

The design of Huddle followed a user-centered design process starting with idea generation, followed by user research and analysis, ideation, and multiple rounds of prototyping and testing. 

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Interview Focus

For the scope of this project, we focused mainly on students working on academic projects. We asked them to recall some of their past team meetings and reflect on their experiences during those meetings. They walked us through what (in their perspective) went well, what went wrong, how they resolved conflicts, and what kind of workarounds they employed to achieve that.

Data Analysis

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After conducting the interviews, we analyzed the data collected and brainstormed variables that could be included in our reflection tool for teams to track their data. We recognized influential factors both prior to and during meetings that affect team productivity. 

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Ideation

Based on the factors identified, we decided to work on a team productivity tracking tool that allows users to


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Easily schedule & track meetings

people

Track in-meeting holdups that affect team productivity

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View data-driven visualizations to reflect on the team's productivity levels and drive behavior change

We came up with a list of design requirements and sketched out wireframes to establish the screens' layout, interactions, and functionality.

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lofed

 

Lo-Fidelity Prototypes

The wireframes were then used to design low-fidelity prototypes of the app on Figma. We conducted multiple guerilla usability tests to quickly discover major functional and interaction issues with our designs. Some of the key lo-fed screens can be explored on the right.


Hi-Fidelity Mockups

Usability testing of the low-fidelity prototypes informed the design of our final mockups.

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We developed Huddle, a team productivity tracking tool that allows people to schedule and track meetings, reflect on how their team is progressing in a project and make improvements to their current situation by enabling self-reflection through data-driven visualizations. 

Huddle is meant for students working on projects in academic settings who wish to reflect upon how various factors affect the way they work in a team meeting.

Manage Teams

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Huddle allows users to easily manage their project teams. Users can add new teams and use the calendar to manage upcoming meetings and stay on track with their meeting schedules.  

Huddle allows users to easily manage their project teams. Users can add new teams and use the calendar to manage upcoming meetings and stay on track with their meeting schedules.  

Create New Meeting

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Users can schedule a meeting for a specific project team by adding the meeting location, time, and agenda. Assuming users have shared their calendars with each other, Find Time would help suggest meeting times based on the users’ availability. This meeting appointment is reflected on the calendars of all the members. This promotes better communication with the team and helps track meeting logistics easily.

Users can schedule a meeting for a specific project team by adding the meeting location, time, and agenda. Assuming users have shared their calendars with each other, Find Time would help suggest meeting times based on the users’ availability. This meeting appointment is reflected on the calendars of all the members. This promotes better communication with the team and helps track meeting logistics easily.

Add Meeting Review

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The design lets users keep track of hold-ups experienced during a meeting. Users are prompted to add a review upon completion of a meeting and rate the overall productivity, holdups that affected the meeting, and add any comments if necessary.  

The design lets users keep track of hold-ups experienced during a meeting. Users can add a review upon completion of a meeting and rate its overall productivity, the holdups that affected the meeting, and add comments if necessary.  

View Statistics

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Team members can reflect on their working habits using the Stats section, which aids in minimizing hold-ups. The productivity trend and a treemap displaying major holdups not only helps in the identification of barriers but also enables self-reflection, which would further motivate teams to overcome these barriers. Users can either view overall team stats or view stats from a particular team meeting.

Team members can reflect on their working habits using the Stats section, which aids in minimizing hold-ups. The productivity trend and a treemap displaying major holdups not only helps in the identification of barriers but also enables self-reflection, which would further motivate teams to overcome these barriers. Users can either view overall team stats or view stats from a particular team meeting.

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Users can also access these stats from the home page and select the team they want to view their productivity statistics for.

Users can also access these stats from the home page and select the team they want to view their productivity statistics for.

To-Do List & Leaderboard

To-Do List & Leaderboard

ADDITIONAL DESIGN IDEAS 

  • A live to-do list for users to keep a check on their own progress as well as how the other team members are progressing on their action points.

  • Leaderboard based on completion of to-do list action points to encourage healthy work behavior and bring positive behavior change through social-comparison. The leaderboard wasn't included in the final design as usability test participants believed it could lead to negative team dynamics.
     
  • A live to-do list for users to keep a check on their own progress as well as how the other team members are progressing on their action points.
  • Leaderboard based on completion of to-do list action points to encourage healthy work behavior and bring positive behavior change through social-comparison. The leaderboard wasn't included in the final design as usability test participants believed it could lead to negative team dynamics.
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Conclusion

We have created a productivity tracking tool that helps teams keep track of their meetings and allows users to reflect on their own and the teams’ productivity levels through data-driven visualizations. Huddle, with its ability to facilitate self-reflection, is an ideal tool for student teams looking to enhance their efficiency and productivity.

 

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With The Team

Thanks for checking out our project! Cheers!

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