Huddle

Huddle

Team meetings made easier

Team meetings made easier

Overview

Meetings are opportunities for teams to exchange ideas and discuss objectives. Properly managed team meetings provide a venue to set clear goals, assign tasks and expedite the decision-making process. In academia, students work on multiple team projects and find it difficult to plan and keep track of each meeting. As current grad students, we face these problems on a daily basis which motivated us to address this issue and come up with a design solution that helps users strategize for future meetings.
 

Role
Researcher, Interaction Designer

Team
Jaina, Biswaksen, Pavithra, Kinjal

Duration
8 weeks

The Goal

As part of the curriculum, we were instructed to work on a project involving social tracking, producing a design idea as the result, using various information visualization techniques we learned in class.

We sought to address the problem we ourselves faced as students :

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What factors affect the productivity of a team meeting?  

We faced many meeting-related problems in our own experiences, such as distractions or technical difficulties, but lacked a platform that allowed us to keep these in check. Through research, we intended to delve deeper into such factors and come up with a design solution to help us solve this problem.

What factors affect the productivity of a team meeting?  

We faced many meeting-related problems in our own experiences, such as distractions or technical difficulties, but lacked a platform that allowed us to keep these in check. Through research, we intended to delve deeper into such factors and come up with a design solution to help us solve this problem.

The Process

The design of Huddle followed an iterative process starting with idea generation, conducting interviews, brainstorming, storyboarding and sketching, prototyping and finally usability testing. At every stage, feedback was received and improvements were made accordingly.

Process (1)

Interview Focus

For the scope of this project, we focused mainly on students working on academic projects. We started by briefing the participants about our design project, asked them to recall some of their previous team meetings and reflect on their experiences during those meetings. They walked us through what (in their perspective) went well, what went wrong, how they resolved conflicts and what kind of workarounds they employed to achieve that.

Brainstorming Session

With the insights received from the interviews, we brainstormed on the variables that could be included in our reflection tool for teams to track their data.

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Deciding on the variables that affect productivity during a team meeting.

Brainstorming session V2 on phase-wise influential variables that enhance and disrupt meetings.

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Storyboarding & Sketching

We narrowed down the variables we identified from the brainstorming sessions to the ones which mattered the most for the students. We identified two scenarios - deciding logistics in an informal project meeting and staggered arrivals of team members leading to unmet agenda. We developed storyboards for the aforementioned scenarios.

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Fig 1 : Deciding the logistics of when to meet, where to meet for informal meetings is a pain! Fig 2 : Staggered arrivals lead to the team not meeting the agenda on time and having to extend meeting hours.

Developing the storyboards opened our minds to sketches and low-fidelity wireframes of how we could solve our design problem. With the two scenarios as our major themes, we made several sketches that would tackle the problem at hand.

 

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The Solution

Usability testing of our low-fidelity prototypes informed the design of our final mockups.

 

logo (1)

We developed Huddle, a team productivity tracking tool that allows people to schedule meetings, stay on track of their action points, reflect on how their team is progressing in a project and make improvements to their current situation by enabling self as well as group reflection. 

Huddle is meant for students working on projects in academic settings who wish to reflect upon how various factors affect the way they work in a team meeting.

 

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Huddle helps users stay on track with their meeting schedules. Users can schedule a meeting for a specific project team based on the availability of all team members. This meeting appointment is then reflected on the calendars of all the members. This promotes better communication with the team and helps track meeting logistics easily.

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The design lets users keep track of action points and hold-ups experienced during a meeting. In this way, users can keep a check on their own progress for the team project as well as how the other team members are progressing on their action points. The use of leaderboards to encourage healthy work behavior is also an effective application of gamification to bring positive behavior change through social-comparison.

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Huddle also helps team members reflect on their working habits using the Stats section, which aids in minimizing hold-ups. The productivity trends and its correlation with tertiary factors (hold-ups) not only helps in the identification of barriers but also enables self-reflection, which would further motivate teams to overcome these barriers.

Conclusion

We have created a productivity tracking tool that helps teams keep track of their meetings and allows users to reflect on their own and the teams’ productivity levels through data-driven visualizations. Huddle, with its ability to facilitate self and group reflection, is an ideal tool for teams looking to enhance their efficiency and productivity.

 

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With The Team

Thanks for checking out our project! Cheers!